Shifts

Documentation Index

Fetch the complete documentation index at: https://docs.jadevelopment.co.uk/llms.txt

Use this file to discover all available pages before exploring further.

• Create Shift
• Add User to Shift
• Create Assignable Role
• Delete Shift

To create a shift, follow the steps below:

1

Enter shift name

You must provide a title for your shift. This can be anything you choose.

2

Select shift pattern

You can select the days for the shift to take place; however, this is optional. If no days are selected, the shift will appear as a Single Day, which can occur at any time.

3

Enter start and end time

You must enter a start and end time in the format HH:MM

4

Select group ranks

You can select group ranks fetched from your Roblox group. Users within these ranks will be automatically assigned to the shift.

Selecting group ranks is not mandatory, as you can also add users individually.

5

Enter host name

You must enter a host name. This does not need to be a Roblox username, and you may leave it as N/A if preferred.

6

Confirm creation

Once you have confirmed your shift, press Send Request, and the system will handle the rest

• After the shift is created, it will appear in the **Overall Shifts **tab on the left.
• The system will also notify you if the creation was successful.

7

All done

Congratulations, you have created a shift!

If the system catches an error during creation of the shift, you will be notified of the issue before the shift is created

Once you have created a shift, you can view it by selecting it from the list of shifts available to you.

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Shift Overview

You will see a detailed summary of the shift’s information, including:

• Shift name
• Shift ID
• Shift host
• Shift timings
• Shift group ranks
• Shift pattern
• List of users assigned to the shift

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Add a user to a shift

1

Click the Add User button

To add a new user to a shift, click the Add User button in the Shift Overview.

2

Enter a valid user ID

You must enter a valid user ID for the system to successfully add the user to the department.A valid user ID must meet all of the following criteria:

• A user that exists on Roblox
• A user that is a staff member
  • A user with a group role that has staff permissions
• A user that exists in your ShiftSync database
  • The user must have previously used your ShiftSync system

The system will notify you if the user ID you entered does not meet the criteria outlined above.

3

Confirm the user

Once you know you have met the criteria outlined above, select Confirm to continue. The user will be automatically added to the shift.

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What is an assignable role?

An assignable role is a task, responsibility, or specific part of a shift that users are assigned to, indicating what they should be doing (for example, “Cleaning”).

To create an assignable role, follow the steps below:

1

Select the Create Role button

Interact with the Create Role button to get started.

2

Enter shift role name

Enter a shift role name, representing the task, responsibility, or specific part of the shift (for example, “Cleaning”).

3

Enter user IDs

Optionally, you can add user IDs as well as group ranks to assign to the role.You must use the field by entering each ID, separated by a comma.

• For example: 29550294, 28509301, 587103001

A valid user ID must meet all of the following criteria:

• A user that exists on Roblox
• A user that is a staff member
  • A user with a group role that has staff permissions
• A user that exists in your ShiftSync database
  • The user must have previously used your ShiftSync system

4

Select group ranks

Selecting group ranks will automatically assign all users within those ranks to the shift role.

5

Confirm shift role

Once you have completed the above steps, press Confirm to add the assignable role to the shift.

If there are any issues during submission, the system will notify you

6

View assigned roles

After creating a role, you can return to the Shift Overview and select View Assigned Roles at the top right.

Users assigned to shift roles may not appear immediately until they are recognised by the system.

On the Shift Overview, you can delete a shift using the **Delete Shift **button.

You will NOT receive a confirmation prompt, so please proceed with caution.

Once a shift is deleted, it cannot be restored and will be permanently removed

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Your Shifts

• If you do not have any shifts, it will say “No more shifts today”
• If you have an upcoming shift today, it will say “**Shift starting at **XX:XX”
• If you are currently engaged in a shift, it will display the progress, and how many minutes are left

You can interact with the Current Shift button, which prompts the Your Shifts panel

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Shift Summary

The Shift Summary displays the shift pattern, shift name, shift ID, host, start and end times, a list of assigned users, and any assignable roles.